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Outdoor Event Spaces Must-Haves
An outdoor event provides an affordable alternative to pricy venues. However, there are some essential amenities that the outdoor space must have and the South Florida climate also presents some challenges that will require solutions.
Permits and Insurance
At least one permit will be required, and possibly more, depending on the location, number of people that will attend, or if roadways will be affected by the volume of traffic. The permit is especially important when food or beverages will be available.
Liability insurance provides protection should someone be injured during the event and is typically a requirement by municipalities for before issuing a permit. Individuals will have to secure the use of the property before applying for any permit and there may be time limits on when the application must be submitted.
Bathrooms
Whether its restroom facilities in a park or portable toilets, they’re critical. When portable toilets are used, they need to be strategically placed and in sufficient numbers that long lines and waits don’t occur.
Pest Control & Sanitation
No one can enjoy activities if they’re constantly being bothered by insects. The pests also have the potential to spread disease. Have a professional treat the area prior to the event. Be sure plenty of trash receptacles are placed strategically throughout the grounds and plenty of help is available to assist with clean-up and other details. Consider contracting with a professional trash service for trash receptacles and removal of trash.
Food
Whether it’s prepared meals or traditional carnival fare such as hot dogs, burgers and popcorn, people want to eat. They’ll also expect water and soda. That’s where professional vendors are invaluable.
Running Water
People need a source of clean running water for spills and other situations. It provides a source of fresh water for people if bottled water isn’t available and for service dogs.
Electricity
Any event will require access to electricity whether its held day or night. It’s critical for safety lighting, entertainment and food vendors. Keep a well-stocked emergency kit on hand.
Phone Access
Most people have cell phones and it’s a mistake to plan an event where service is unavailable or sketchy. Attendees won’t be happy and it may be needed in the event of an emergency.
Tents and Canopies
Tents and canopies provide shade from the sun or an unexpected rain shower. Seriously consider at least one air-conditioned tent, especially for infants and the elderly where they can cool off.
There are many of the same concerns and details connected with an event whether it’s held indoors or outside. However, there are some major differences of which every host needs to be aware. The primary concern will be the comfort of guests, enabling them to enjoy themselves.
One of the best things about summer is the ability to gather outdoors with friends and families. However, for those with small yards and a large number of family or friends, hosting a summer bash can present some significant logistical problems. Before scrapping the party plans or limiting the guest list, consider the following ways to maximize the space.
For many youngsters, their school year was a virtual one – at least in part – while others never made it into the classroom at all. Now is a great time to get the gang together to end the school year with an outdoor event. It will enable kids to visit with their friends and get some much-needed exercise. Outdoor events are also safer in terms of the pandemic.
